Leave Rules for Teachers and Non-teaching Staffs
by Dr. Partha Karmakar, Deputy Secretary (Academic), WBBSE
Updated on 30.04.2021
Leave Rules for Teaching and Non-teaching (অশিক্ষক) Staff members of Government Sponsored /Aided Schools of West Bengal
About Leave
‘Leave’ means, except in the case of Casual Leave (CL), absence from duty attached to the tenure of the post.
Leave is a benefit which an employee gets after his/her appointment.
Kinds of Leave
Following kinds of Leave admissible to a Teacher or a Non-teaching employee of an institution:
(i) Casual Leave (CL)
(ii) Special Casual Leave/Some special Leaves
(iii) Maternity Leave (ML)
(iv) Leave on half average pay /Commuted Leave
(v) Leave on medical ground
(vi) Special Leave in exceptional circumstances
(vii) Extraordinary Leave
(viii) Extraordinary Leave without pay
(ix) Quarantine Leave
(x) Lien
(xi) Child Care Leave (CCL)
(xii) Paternity cum CCL
(xiii) Joining Leave (due to Transfer)
(xiv) Child Adoption Leave
General Instructions
1. No Leave can be claimed as matter of right.
2. No Teacher or Non-teaching staff shall remain absent without sanctioned Leave or overstay after expiry of leave, or leave the institution without permission from the Head of the Institution (HOI) during working hours.
3. Prior intimation is required.
4. Leave Application must be submitted to the concerned authority with relevant document(s).
5. Managing Committee (MC) is the leave sanctioning authority. But some special cases approval from WBBSE is required.
6. Leave Register must be maintained by every Head of the Institution (HOI) and it should be updated.
7. Medical certificate is required for availing of leave for more than 3 (three) days due to illness.
8. Any teacher absenting himself or herself from the school on medical ground in his/her 1st year of service can be granted medical leave with/ without pay by the Managing Committee (MC) and the said leave shall be adjusted to the medical leave which will be accrued to his/her credit in subsequent period of his/ her service.
9. No permanent teaching or non-teaching employee shall be granted leave of any kind for a continuous period exceeding 5-years. Where such an employee does not resume his/ her duty after remaining on leave for a continuous period of 5-years or where such an employee, after the expiry of his or her leave remains absent from duty, otherwise on ground of suspension for any period, which together with the period granted to him or her exceeds 5-years, he or she shall, unless this Board on reference from the school authorities (কর্তৃপক্ষ) and in view of exceptional circumstances of the case otherwise determines, be deemed to have resigned and shall accordingly cease (বন্ধ করা) to be in the employment of the school.
10. Excepting Casual Leave (CL) and Compensatory Leave, any kind of leave mentioned below, may be granted in combination with or in continuation of any other kind of leave stated below:
(i) Leave on half average pay
(ii) Extra ordinary Leave
(iii) Leave on medical ground
(iv) Maternity Leave (ML)
(v) Special leave in exceptional circumstances
11. On Duty:
Absence of a teacher (শিক্ষক) attending duties as Juror in a Law Court or Head Examiners’ Meeting of the Board or having an interview with the Board, if called for by the Board (বোর্ড), or if required, to join a seminar organised or sponsored by the All India Council, State Government or by the Board, shall be treated as on duty.
Casual Leave (CL)
1. Casual Leave (CL) shall not be treated as absence form duty and there shall, consequently, be no interference with rate of emolument of the teacher or the non-teaching employee concerned.
2. A teacher or a non-teaching employee of the school may enjoy 14-days of Casual Leave (CL) in a calendar year.
3. The Casual Leave (CL) may be affixed or prefixed to any holiday or Sunday but the total period including the holiday or Sunday shall not exceed 7-days at a time. Sundays and holidays falling within the period of Casual Leave (CL) shall not be counted as a part of the Casual Leave (CL);
4. Casual Leave (CL) cannot be affixed or prefixed with vacation.
5. No reflection in the Service Book.
6. There is no Half-day CL. But for Government employee there is Half-day CL.
7. Casual Leave (CL) cannot be carried forward to next calendar year.
8. Application for Casual Leave (CL) is to be submitted to Head of the Institution (HOI) for all teaching and non-teaching staff.
9. Application for Casual Leave (CL) is to be submitted to President of Managing Committee (MC)/ Administrator for Headmaster/Headmistress and President is the sanctioning authority.
10. Casual Leave (CL) can not be combined with any other leave.
Casual Leave presented by Dr. Partha Karmakar
RTI regarding CL, ML and CCL 2022
Special Casual Leave
Who have been elected Mayor/ Dy. Mayor/ Mayor-in-Council, of Municipal Corporations and Chairman of Municipalities be granted Special Casual Leave for the period during which they are required to remain absent from Schools in connection with their work in Municipal Corporation/ Municipalities; and
Who have been elected Councilors of Municipal Corporations and Vice-Chairman and Commissioners of Municipalities be granted special casual leave for the period during which they are required to attend meeting of the Municipal Corporations /Municipalities.
Such Special Casual Leave (ছুটি) will be treated as on duty.
Special Casual Leave for being Presiding and Polling Officer in Election shall be granted.
Special Casual Leave by Dr. Partha Karmakar (Click here)
Some Special Leave
(i) As member of District Level Inspection Team (DLIT)
(ii) As a member of Governing body of college etc.
(iii) For the games teachers only on requisition of their service by WB Schools Sports Association.
Maternity Leave (ML)
Maternity Leave (ML) on full average pay may be granted to a female teacher or a non-teaching employee, on full pay, for a period of 180-days from the date of its commencement with effect from 01.01.2011.
Maternity Leave (ML) may also be granted to a temporary female teacher or non-teaching employee, on full pay, before four weeks prior to the date of confinement. and up to four weeks after the date of confinement.
Maternity Leave (ML) may also be granted to a female teacher or a non-teaching employee in case of miscarriage including abortion subject to the condition that such leave shall not exceed 6-weeks and the application for the leave is supported by a certificate from a registered Medical Practitioner of a Government Hospital.
Any other kind of leave, in continuation of Maternity Leave (ML) may be granted if the request for its grant is supported by a medical certificate.
Leave on Half Average Pay
A teacher or a non-teaching employee of a school may be granted 15-days leave on half average pay for each completed year of service.
PROVIDED that the total period of leave on half average pay which may accrue to the credit of the teacher or the non-teaching employee shall not exceed 60-days at time.
PROVIDED further that during such period a teacher (শিক্ষক) or a non-teaching employee shall be entitled to a leave salary at the rate of half of the average pay.
Leave on half average pay by Dr Partha Karmakar
Commuted Leave
Commuted Leave, not exceeding half the amount of half-pay leave, may be granted on private affair or on medical ground to a teacher or a non-teaching employee, subject to the following conditions:
(a) When commuted leave is granted, twice the amount of such leave shall be debited against the half-pay leave due;
(b) Commuted Leave on medical ground may be granted only when no medical leave is due to the credit of a teacher or a non-teaching employee.
(c) Half-pay Leave up to a maximum of 60-days may be allowed to be commuted during the entire period of service.
Commuted Leave by Dr Partha Karmakar
Leave on medical ground
1. A teacher or a non-teaching employee of a school may be granted 15-days’ leave on medical ground for each completed year of service spent on duty, on production of medical certificate (শংসাপত্র) from a Medical Officer or a Registered Medical practitioner with the application for leave and a fit certificate at the time of resuming duties.
2. The total period of leave on medical ground, with may accrue to the credit of a teacher or a non-teaching employee shall not exceed one year, that is, 365-days during the whole period of service (চাকুরী) in a school or schools.
3. During the period of leave on medical ground the teacher or the non-teaching employee will get a salary at the rate of full average pay.
4. ‘Medical Certificate’ means a certificate granted by a Registered Medical Practitioner in the following form-
” I ……. (Dr.’s name) ….. after careful personal examination of the case certify that ……(Patient’s name)…. whose signature is given above is suffering from ……. (disease name)….. and I consider that a period of absence from duty of …. (number of days) ….. is absolutely necessary for the restoration of his/ her health.”
——————— —————————
Signature of the patient Govt. Medical Officer or Registered Medical Practitioner
Date: dd/mm/yyyy
5. A similar certificate may be necessary when a teacher or a non-teaching employee id declared fit to resume his/ her duties.
6. Medical leave should be counted from the date of joining in the first service of incumbent. Medical leave of 15-days is credited to the incumbent in one year from the date of his joining.
7. Medical Leave availed by the staff concerned of the school preceding or following the vacation is not to be counted with the vacation period provided he or she is present on either side of the vacation.
8. Vacation, short holidays or Sundays may be prefixed or affixed to the Medical Leave and the whole period will not be treated as Medical Leave. If, however, Medical Leave (ML) falls within vacation, short holidays or Sundays, the whole period will be treated as Medical Leave of the staff concerned of the School.
9. Medical Leave and Casual Leave (CL) in respect of a teacher and a non-teaching employee is admissible under Leave Rules serving in a secondary school, would be carried over if he joins another school.
10. Approved teachers/non-teaching employees serving in a Secondary institution for more than a year, will be entitled to leave salary during the period of leave on medical ground, duly sanctioned by the school authority for disbursement of salary (বেতন) to the incumbent concerned. A certificate (শংসাপত্র) of fitness will be required to be produced by the incumbent concerned at the time of resumption of duties in the school after the expiry of leave on medical ground.