তিনটি ধাপে সামগ্র প্রক্রিয়াটাকে সমাধা করতে হবে। সেগুলি নীচে দিলাম।

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প্রথম ধাপ – এই ধাপে একটা চার্জ গ্রহণের স্টেটমেন্ট বানাতে হবে। তাতে যুগ্মভাবে সই করবেন HOI ও Administrator। সেটি হবে নিম্নরূপ —

Charge Assumption/ Charge Hand Over – Take Over Statement

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Charge Assumed by

—————(Name of the SI of Schools) , SI of Schools ———— Circle as the Administrator of ——— School ———(Address of the school)

Charge Handed over by ———–( Name of the HOI), the HOI of ———— School, ——-( Address of the school)

Date : –

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1) Balance in Different Accounts of the School :

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A) SSM Fund Account :-

i) Bank and Branch Name ——————-

ii) Account Number —

iii) Balance at bank as on date ( ) – Rs/- ——

iv) Cash in hand as on date ( ) – Rs/- —–

v) Details of pending UC if any-

B) Development Fund Account :-

i) Name of the Bank and Branch ———-

ii) Account Number ——-

iii) Balance at bank as on date ( ) Rs/- ——-

iv) Cash in hand as on date ( ) – Rs/- —–

v) Details of pending UC if any-

C) Mid day Meal Fund :

i) Name of the Bank and Branch ———-

ii) Account Number —

iii) Balance at bank as on date ( ) – Rs/- ———

iv) Cash in hand as on date ( ) – Rs/- ——

v) Details of Pending UC if any-

D) Any Other Account :-

i) Name of the Account—-

ii) Name of the Bank and Branch ——–

iii) Account Number —

iv) Balance at bank as on date ( )- Rs/- ——-

v) Cash in hand as on date ( ) – Rs/- —–

vi) Details of pending UC if any-

E) Any Other Account:-

i) Name of the Account ——

ii) Bank and Branch —

iii) Account Number —

iv) Balance at bank as on date ( ) — Rs/- ——-

v) Cash in hand as on date ( ) – Rs/- —-

vi) Details of pending UC if any-

2) According to Rule 23 A(i) of School Education Department’s Gazette Notification Memo No- 215 SE, dated – 08/03/2018 the HOI of the school is the custodian of all the official documents of the school. Hence, it is supposed that the HOI holds all the relevant documents in his/her custody. The HOI will produce any required document before the Administrator (if available) whenever the Administrator orders him/her to do so.

I ———— Name of the HOI) , working in the capacity of the HOI of ———- School, ——-(Address of the School), do hereby declare that the information furnished above are true to the best of my knowledge and today, i e. on ——-(Date) I hereby hand over the charges of the school to the Administrator of the school w.e.f. — (Date) as directed by the School Education Department vide Memo No – 634-SED -11099/65/2026 dated – 27/05/2026 and order of the DI of Schools (SE)—– (District) vide Memo No— dated—-

Sd/- with date

——————

(HOI)

———— School

I, ———— (Name of the SI of Schools), working in the capacity of the SI of Schools, have checked all the information furnished above and prima facie found in order. Today, i.e. on ——- (Date),I do hereby assume charges as the Administrator of this school w.e.f. — (Date) as directed by the School Education Department vide Memo No – 634 – SED – 11099/65/2026, dated -27/05/2026 and the DI of Schools (SE)——- (District) vide Memo No – , dated – .

Sd/- with date

——————-

SI of Schools, —— Circle and Administrator of —— School, ——–

( Address of the School)

উপরের অংশটাকে Charge Assumption Statement হিসাবে দুই কপি বানাতে হবে। এক কপি রাখবেন এডমিনিস্ট্রেটর আর এক কপি রাখবেন HOI।

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দ্বিতীয় ধাপ –

Charge Assumption/ Hand Over হয়ে যাওয়ার পর HOI Note Sheet এর উপরে একটি Proposal লিখবেন অ্যাডমিনিস্ট্রেটরকে চার্জ গ্রহণের অনুরোধ জানিয়ে। সেই Proposal টা নিম্নলিখিতভাবে লেখা হবে।

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School Name

———————–

Note Sheet

——————

Proposal No – School Short Name/ Admin Prop /01/ 2026 , dated-

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From – The HOI

To – The SI of Schools, Satgachia Circle

Subject – Assumption of Charges as the Administrator of the School

Ref –

i) School Education Department’s Memo No-634 SED -11099/65/2006, Dated– 27/05/2026

ii) DI of Schools (SE), District’s Memo No- , Dated-29/05/2026

Sir/ Madam,

With reference to the Memo Nos cited above I do hereby furnish the Charge Hand Over Take Over Statement/ Charge Assumption Statement executed jointly by you and me on —– (Date) and request you to take over/ assume charges as the Administrator of the School w.e.f. —

Sd/- with date

——————-

(HOI)

Charge Assumption Statement is examined and prima facie found in order. Charges may be assumed w.e.f. —

Sd/- with date

——————–

SI of Schools —– Circle

and Administrator,——

School ——-(Address)

এই Proposal টা দুই কপি বানাতে হবে। এক কপি রাখবেন এডমিনিস্ট্রেটর আর এক কপি রাখবেন HOI।

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তৃতীয় ধাপ —

উপরোক্ত প্রপোজাল পাওয়ার পর এবার এডমিনিস্ট্রেটর তাঁর রেজোলিউশন বুকে বা অর্ডার বুকে একটা রেজোলিউশন করবেন নিম্নলিখিত পদ্ধতিতে —

Resolution Book/ Order Book

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Resolution No/ Order No — Short Name of the School/ Admin Order/ 01/2026 , Dated —

In compliance with the order of the School Education Department vide Memo No -634 SED – 11099/65/2026, Dated- 27/05/2026 and order of the DI of Schools (SE) —— ( District) vide Memo No —- dated — and with reference to the Proposal No—–, dated —— placed by the HOI of ——– School and on the basis of Charge Assumption Statement executed on —— (Date) , I ———–, the SI of Schools, ——— Circle, do hereby take over/assume charges of ——– School, ———- (Address of the school) as the Administrator of the school w.e.f. – on usual terms and conditions as laid down in extant Govt Orders and relevant rules of the School Education Department and that of the WBBSE.

Sd/ with date

——————–

(Administrator)

———- School

এইভাবে পুরো কাজটি সমাপ্ত করতে হবে। তবে মনে রাখবেন এটা একটা মডেল মাত্র। এক একজন এডমিনিস্ট্রেটর এক এক রকম পদ্ধতি ফলো করতেই পারেন। 

 

 

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