Notes on e Service log in of employees :
A. বিভিন্ন বিষয়ে employee দের নিজস্ব তথ্য দেওয়া ও বিভিন্ন বিষয়ে অ্যাপ্লাই করার জন্য এই লগ ইন তৈরি করা হয়েছে। এর মুখ্য ফেসিলিটি গুলো হচ্ছে :
1. Download pay slip
2. Download salary / IT statement
3. Download GPF deduction statement
4. IT deduction statement
5. Apply leave
6. Apply loan
7. Apply joining report after availing EL/ Commuted leave
8. Apply and claim for official tour
9. Apply and claim for LTC/ HTC/ TC
10. Apply and claim for transfer TA
11. Convert GPF – refundable to NR
12. HRA declaration
13. IT deduct ion request/ GPF subscription change
14. GPF balance capture
15. Family entry and making / change of nomination
16. Self appraisal report ( for Gr A officer )
17. Preparation of e service book
B. কিভাবে রেজিস্ট্রেশন করবেন :
Open www.wbifms.gov.in – e services for employee – sign up for registration – a window will appear – enter employee no , mobile no and captcha and click on register – OTP will send to your mobile no – enter OTP – A msg will come to ur mobile ‘ ur log in is ……( HRMS ID ) and password…..’ – go to sign in – enter the password – change the password during 1st log in with new password. ( There should be at least one capital letter, one small letter, one numeric character and one spl character and it should be within 8-15 characters.
C. Facilities:
1. Change password – enter old password – enter new password – re type password – change password.2. Download pay slips : my documents – few pay slip – download3. Loan application report : my documents – loan application report- select application no from LOV – generate report4. Salary statement for the span march – feb or part thereof: my documents – salary statement5. Arrear statement previously drawn arrear : my documents – arrear statement6. Statement of GPF and IT deduction – select financial year, from and to date – generate report.D. My application:
1. Apply loan : my application – apply loan – select GPF adv / festival advance – for GPF loan select loan type ( GPF advance for Gr A/B/C or Gpf advance for Gr D ) – click on loan sub type refundable/ non refundable/ 90%) – enter balance at credit on the date of application, loan amount, purpose etc. save and forward to HOO.2. Apply leave : my application – apply leave – select leave department ( judicial/ vacation/ other) ( for govt school select ‘ vacation ‘ / for court employees select ‘ judicial ‘/ for others select ‘ other ‘) – select leave type, from and to date, enter prefix & suffix if any, if leaving station then from and to date for leaving of stn , leave rules , save draft and submit.3. Apply joining report : after availing of leave like EL, commuted leave etc, maternity leave , paternity leave, CCL etc click on ‘ apply joining report ‘ – click on leave description – save and submit.Note : if more than one kind of leave availed simultaneously ( like EL/ commuted leave or EL/ CCL or Maternity/ CCL) then click on 1 st leave then add row and click on 2 nd leave. Then save. Combined joining report will be displayed.
4. Apply stn leave : click on Apply stn leave – from and to date, tentative time of departure and arrival, whether journey is personal/ official ( in case of official journey you need not to enter details ) , contact no , address for communication – forward.5. Apply for official tour : click on this menu – enter details of tour to be conducted – forward to HOO.6. Apply for tour diary and claim on tour- if you have taken prior permission before tour then click on ‘ with tour application ‘ – select application id from LoV – search – enter tour diary and other tab like journey claims, accommodation details, DA etc and save. Forward to HOO.Note .if prior permission has not taken click on ‘ without tour application ‘ and fill up above details and forward to HOO.
7. Apply for LTC/ HTC/ TC and apply for claim of LTC/HTC/ TC : My application – apply for LTC/ HTC/ TC- select application type ( LTC/ HTC/ TC) ,block year , mention headquarter, journey details, whether Advance is required or not , is leave required or not – save and forward to HOO .After approval from HOO it will be available in the ‘ inbox for LTC/ HTC/ TC – select travel type ( LTC ) , workflow status ( approved) , fill up the claim status tab . – forward to HOO.
After approval it will be forwarded to DDO for onward processing.
NOTE: after getting permission it can also be accessed from the menu ‘ apply for claim on LTC/ HTC/TC ‘ – click on application id polpulated on LoV. – FIll up journey details – save and forward to HOO
8. Apply for claim on transfer TA : My application- apply for claim on transfer TA- With/ without transfer application ( if u hv made release out HOO log in then select ‘with transfer application’ ) – select transfer order from LOV – Select & search- then fill up transfer details ( old & new HQ and residential address ) and save – forward to HOO- After approval it will be available in inbox. From there fill up – journey claims, DA, personal effects transportation charges, transfer grant etc . Save and forward to HOO.After approval from there it will be available in e billing. – From e billing select. TR 21- with/without hrms- select with hrms- reference id will be populated in lov- from there select id & prepare bill as usual- attach journey ticket, other sub vouchers.
9. Modify/ cancel approved tour : click on this menu – select travel type- select financial year- select application no from LoV- modify/ cancel request – search – save .10. HRA declaration: click on this menu- click whether ur wife is in Govt , undertaking, local body or not – details of spouse like address of office, present pay, HRA drawn by spouse – save and forward to approver. 11. IT deduction request: click on this menu – from and to date ( from date will be 1st day and to date will be last day of month .e.g if want to deduction IT from march – January then enter 1/3/24- 31/1/25) and enter amount – forward to DDO12. GPF deduction request : same way as above.13. Convert refundable to non refundable loan : if you have any ongoing refundable loan then during the deduction of installment 15 yrs has completed then convert that loan to NR one.E. My request:
Employee বিভিন্ন ধরনের তথ্য এখান থেকে পাবে যেমন ,
1. Leave list : Employee can get different sort of leave availed / cancelled within a time period
2. Balance report : Leave balance on the date of download can be obtained
3. Download schedule IV and V of last ROPA
4. Download increment order.
5. Status of IT and GPF deduction requested from their end
6. Status of HRA declaration forwarded from their log in.
7. Can download different types of tour report like official tour/ transfer TA/ LTC/ HTC/TC.
8. Can download GPF account statement of the completed financial year or part thereof. ( For Group A,B,C employees the GPF statement generated from log in created from the site of AGWB is final and shall be considered for all withdrawal of GPF , For Gr D employees accounts slip maintained at DPPG can be downloaded )
F. Family & nominee declaration: এই অংশ থেকে ফ্যামিলি এন্ট্রি করতে হবে এবং death gratuity, GPF, GISS এগুলোর ক্ষেত্রে নমিনি এন্ট্রি করতে হবে। এটা কিভাবে করবেন :
1. E service log in of ifms- family entry – insert- enter details of member – save and forward to HOO. It will be approved from HOO log in.2. family & nominee declaration- declaration of nominee & family- insert – select nominee type ( death gratuity/ GPF/ GISS ) -Select 100% share- nominee type ‘ original ‘ – select ‘ within relationship ‘ radio button. ( If the employee want to choose beyond the purview of family details then enter ‘ outside relationship ‘ ) – enter other details – in this way make nomination for Death gratuity , GPF , GISS one by one – save & forward to HOO . After approval from HOO it will be forwarded to AG . U may also take print out & get it signed by HOO and send the same to AGWB .Note : Before making nomination for aforesaid retiring benefits click on the link in order to know the definition of family in case of death gratuity, GPF, GISS etc.
G. Self appraisal report( SAR) :
Self appraisal report( SAR) :Group A officer has to initiate through this menu.
1. View/ create appraisal hierarchy: select appraisal year- insert- from and to date – click on SAR required – enter HRMS ID of reporting/ reviewing/ accepting officer ( it can be traced from Employee search menu ) – save. After approval of hierarchy, initiate self appraisal and forward to reporting officer.
2. Appraisal status cen be viewed from the menu deployed therein.
3. As a reporting/ reviewing/ accepting officer it can be processed from the menu ‘ inbox for SAR received ‘
H. E SERVICE BOOK :
E SERVICE BOOK :Online service book has implemented vide order no 6000- F( Y) 5.11.19 and subsequent workflow chain has created through GO no 1303- F( e GOV) dated 21.3.23.
Enter the records in e service book from the link – e service book entry/ edit. – enter the details mentioned in the different tab one by one. Records pertaining to post HRMS period is generally auto populated one. Enter the details of pre HRMS period manually. If workflow chain has created then forward to higher authority.
Thank you.