IFMS

Implementation of “Online e-Service Book” in HRMS

All Custodians of Service Books are requested to undertake a special drive to update the Physical Service Books within 15th April, 2019 and issue the updated Duplicate Service Book to the employees.

e-Service Book in IFMS-HRMS – Draft Format

State Government has constituted a Committee for revising the format of Service Book for the purpose of development of e-Service Book in IFMS-HRMS.

Introduction of “e-Services for Employees” (ESE)

“e-Services for Employees” has been introduced iin HRMS module of IFMS. Following services are offered: Update personal information, Generate pay slips, GPF Contributions etc.

Introduction of Schematic Bank Account Management System in IFMS

• Bandhan Bank to Accept Payments of Tax/ Non-Tax Receipts

  Governor is pleased to include Bandhan Bank in the list of Participating Banks to accept payments of Tax & Non-Tax Receipts of Govt. through OTC (Over the Counter) and credit the same to the Government Accounts.

• Introduction of New Functionalities in NGIPF Module under WBIFMS

  New Functionalities are: 1. Online Change of Subscription towards Provident Fund 2. Online Transfer of Provident Fund Balance upon Employee Transfers 3. Online Management of Provident Fund Nomination/ Legal Heir Details

• AU Small Finance Bank Ltd. to do Non Agency Banking Operations

  Opening of a scheme related Bank Account, where the scheme fund is authorised to be drawn and credited to a Bank Account opened for the purpose.

• Changing Salary-linked Bank Account of Government Employees

  For changing of salary-linked bank account the employee have to apply to the Head of the office with the dully filled ‘Option Form’ (Annexed herewith).

• All projects of Paschimanchal Unnayan Parshad would be processed through UPMS

  Onboarding of Paschimanchal Unnayan Parshad under the Paschimanchal Unnayan Affairs Department in the Unified Project Management System (UPMS) Portal in IFMS for management of the complete life-cycle of a project.

• All projects of PHE, I&WD, WRI&D & KMDA would be processed through UPMS

  Onboarding of PHE, Irrigation & Waterways department, WRI&D & KMDA in the Unified Project Management System (UPMS) Portal in IFMS for management of the complete life-cycle of a project.

• Terminal Benefit in HRMS to Casual/ Contractual Workers

  Introduction of online facility for Terminal Benefits in HRMS to Casual / Daily Rated / Contractual Staffs engaged in different Government Offices.

• All projects of PWD would be processed through UPMS

  Onboarding of PWD in the Unified Project Management System (UPMS) Portal in IFMS for management of the complete life-cycle of a project.

• Introduction of SNA-SPARSH/ JIT Mechanism for Release of CSS Funds

  The SNA and the Implementing Agencies (IAs) down the ladder shall be registered in State Integrated Financial Management Information System (WBIFMS).

• Standard Operating Procedure (SOP) for DBT Payment through IFMS

  Adequate SMS alert facilities shall be there for informing the beneficiaries regarding their present status of the concerned DBT scheme.

• Updating of Bank Accounts in SBMS and Opening of Deposit Accounts

  All the Administrative Departments will arrange for opening of Deposit Accounts of all parastatal bodies under their administrative control so that all such organizations can use the Deposit Account for all their operations.

• Updating of All Bank Accounts in SBMS Module in IFMS

  Finance Department has decided to further extend the ambit of SBMS and include all the Bank Accounts (including those containing their own fund) of all the Parasatal bodies as stated above under the administrative control of the Government of West Bengal.

• Modalities of Application, Sanction of Advance and Final Payment of Provident Fund through NGIPF Module

  On receipt of the final payment authority from DPPG, WB, the PFD Admin shall disburse the final payments to the employees.

• Initiation of Making Payment through SBMS with RBL Bank

  Governor is pleased to initiate payment process through SBMS of institutional bank accounts maintained in RBL Bank having schematic fund of SDS, Administrative Expenditure, Own Fund and Other Schemes etc, except SNA bank accounts.

• Application for Leave through HRMS is Mandatory

  No application in physical mode either of admissible leave in terms of WBSR Pt-I or Casual Leave will be accepted after stipulated time period as referred hereinabove.

• Online Submission of Monthly Treasury Accounts through IFMS

  Governor is please to introduce the online accounts submission procedure in the form of a sub-module ‘e-Accounts’ under CTS module of WBIFMS.

• Withdrawal of Ceiling on AA Limit for all RIDF/ WIF Works

  Governor is pleased to withdraw the Ceiling of Administrative Approval and Phasing for all RIDF/ WIF Heads of Account in AAFS module without limit restrictions.

• Submission of Life Certificate for Pensioners from Smartphone

  Introduction of Submission of Life Certificate from Home by using only a Smartphone through Face Authentication for the Pensioners/ Family Pensioners Drawing Pension from Treasuries of West Bengal.

• Procedure of Credit of Interest by DPPG, WB into GPF of Gr. D Employees

  Modification of the procedure of credit of interest by Directorate of Pension, Provident Fund and Group Insurance , West Bengal (DPPG, WB) into GPF Accounts of Group – D employees of the State

• Introduction of Some New Facilities in HRMS

  Section/ Group creation within Office and tagging of employees with Section; Creation of HRMS ID for retired employees; Legal heir entry for a deceased/ missing employee; Availability of database of deputed employees for modification; Introduction of Workflow for Leave.

• Guidelines for Non-Government Institutions Provident Fund Module

  Guidelines for Non-Government Institutions Provident Fund (NGIPF) Module in WBIFMS for Provident Fund maintenance in Non-Government Educational Institutions, Local Bodies and other similar institutions.

• Introduction of Non-Govt. Institutions Provident Fund (NGIPF) Module

  Introduction of Non-Government Institutions Provident Fund (NGIPF) Module in WBIFMS for Provident Fund maintenance in Non-Government Educational Institutions, Local Bodies and other similar institutions.

• Employment on Compassionate ground in HRMS

  Governor has been pleased to introduce an online sub-module for handling employment prayers on compassionate grounds in the HRMS of WBIFMS.

• Incorporation of Non-Budgetary Source in AAFS Module of WBIFMS

  Introduction of a facility to incorporate the proportion of project cost to be borne out of Non-Budgetary source(s) (Out of Budget Component) within total Project Cost in AAFS Module.

• Introduction of New Functionalities of HRMS

  1) Generation of Sanction Order and Bill in respect of All India Services Group Insurance Scheme (AISGIS) 2) Comparative Statement of Pay Bills 3) Transfer Order Information Modification 4) Out of Account Deduction entry facility in bulk 5) Modification of Approved Statement for Arrear/ Supplementary Bill 6) Facility for viewing HRA drawn by spouse 7)…

• Introduction of Workflow Chain and Approval of eService Book in HRMS

  Now all the entries so made are to be submitted online to the Custodian of eService Book through predefined Workflow System for approval.

• Auto Cancellation of Failed Transactions under Kanyashree/ Rupashree

  Through this new functionality as soon as any transaction fails, it would get cancelled in IFMS automatically and the cancelled payment files would be returned to the concerned Kanyashree/ Rupashree portals without any intervention in IFMS.

• Initiation of Making Payment through SBMS with CANARA Bank

  Governor is pleased to initiate payment process through SBMS of institutional bank accounts maintained in CANARA Bank having schematic fund of SDS, Administrative Expenditure, Own Fund and Other Schemes etc, except SNA bank accounts.

Online Revision of Pay of Officers of Judicial Service through HRMS

• Implementation of New CTS-2010 Cheques w.e.f. 01.09.2022

  New CTS 2010 cheques, with security features required for digital clearance, will be printed by the Directorate of Treasuries and Accounts, West Bengal and the existing cheques available with the PAO/ Treasuries and the Deposit Account operators would be replaced by the new CTS 2010 cheque.

• Initiation of Making Payment through SBMS with Axis and ICICI Bank

  Governor is pleased to initiate payment process through SBMS of institutional bank accounts maintained in AXIS and ICICI Bank having schematic fund of SDC, Administrative Expenditure, Own Fund and Other Schemes etc.

• Initiation of Making Payment through SBMS with SBI, PNB and UCO Bank

  Governor is pleased to initiate payment process through SBMS of institutional bank accounts maintained in State Bank of India, Punjab National Bank and UCO Bank having schematic fund of SDC, Administrative Expenditure, Own Fund and Other Schemes etc,

• Online Payment to Utility Service Providers – WBSEDCL, CESC, BSNL

  Introduction of facility for online payment to utility Service Providers WBSEDCL, CESC Ltd., BSNL (CTD) & BSNL (WBTC) by Deposit Accounts Administrators (Online PL) through seamless integration with IFMS.

• Guidelines for Preparation of Arrear/ Supplementary Bill in WBIFMS

  Arrear payment is an outstanding payment for a period that accrues when a difference arises between payment (Due) and payment (Drawn). Supplementary payment, on the other hand, is an outstanding payment to be made for a period in which no fund was drawn and disbursed.

• Withdrawal of Non-SNA Modality of IFMS e-Billing Module

  The relaxation for drawal of bills for Centrally Sponsored Schemes in IFMS e-Billing module availing non-SNA mode is hereby withdrawn.

• e-Services for Employees of Universities/ Colleges/ Grant-in-Aid Institutions

  Extension of ‘e-Services for Employees’ (eSE) facility to teaching and nonteaching employees of Universities, Grant-in-Aid Colleges and employees of other Grant-in-Aid Institutions, drawing their Pay Bill through HRMS submodule of WBIFMS, West Bengal.

• List of Integrated Banks in SBMS Module of IFMS

  Institutional Bank Accounts shall have to be mandatorily registered in SBMS for receiving Schematic Fund in those Bank Accounts and further making all Schematic transactions and operations through them.

• Introduction of Online GISS and Leave Encashment Calculation in HRMS

  Introduction of online GISS and Leave Encashment Calculation, Sanction and Bill generation for the retired (including superannuation and death) employees, in HRMS.

• Introduction of New Functionalities in HRMS – HRA, ITAX, GPF etc.

  Online declaration of HRA, Process for change of deduction of Income Tax at Source and change of GPF Subscription, drawal of Part Salary and entry of Sanction details in respect of Grant in Aid Pay Bills in HRMS.

• State Level Training Team for organizing WBHS Reimbursement Claim

  Training on processing & disbursement of reimbursement claim under West Bengal Health Scheme on ONLINE platform through WBHS and WBIFMS Portal.

• Discontinuation of Medical Allowance/ Relief through WBHS Portal

  Governor is pleased to implement ONLINE functionality for discontinuation of Medical Allowance/ Relief from the Salary/Pension of the enrolled employee and pensioner with the following directives:

• Online Functionality for Opt-out and Termination of enrolment from WBHS

  Introduction of online functionality for Opt-out and Termination of enrolment from West Bengal Health Scheme through WBHS Portal.

• Introduction of Workflow for GPF Advance in HRMS

  Introduction of Workflow for GPF Advance, Online Conversion of Refundable GPF Advance, Pre closure of Refundable GPF Advance and Submission of Utilization Certificate for GPF Advance in HRMS.

• Making payment through Schematic Bank Account Management System

  Finance Department has been contemplating on making payment through SBMS for some time past. Now the Institutional Operator may generate Sanction and Payment Advice based on the above modalities for making online payment through SBMS.

• Introduction of Treasury Form 68C and 31A

  Governor is pleased to introduce the two new TR forms with number TR-68C and TR-31A for drawal of fund related to claims for Reimbursement/ Advance/ Advance Adjustment under WBHS in respect of Government employees/ pensioners and Teachers /Officers of GIA Colleges & Universities.

• Facility for Bulk Modification/ Updating of IFSCs in IFMS

  Based upon the verification of DDO, eGovernance Group, Finance Department, Government of West Bengal shall centrally modify /merge the IFSC of the beneficiary bank branch in IFMS;

• Seamless Integration between IFMS-PBSSD (TET&SDD) Portals

  Governor is pleased to extend Portal-to-Portal seamless integration facility between IFMS-PBSSD (TET&SDD) portal for making smooth payment/disbursement to the trainee of PBSSD.

• Last Date of Submission of Self Appraisal Report, 2020-21

  Extension of the period for submission and evaluation/ acceptance of online SAR by Officer Reported Upon and Reporting Authority/ Reviewing Authority/ Accepting Authority respectively in HRMS for the Appraisal Year 2020-21.

• IFMS-GeM Integration for Procurement through GeM Portal

  Introduction of IFMS-GeM integration for smooth and hassle free procurement of Goods & Services through GeM Portal by all State Government Offices and Public Sector Undertakings, Statutory Bodies, Local Bodies, etc.

• Discontinuation of Physical Copy of BSNL Telephone Bill

  Recently BSNL (CTD) and BSNL (WBTC) has taken a ‘Go-Green’ initiative for discontinuation of physical copy of landline bills of BSNL for the consumers and in turn the consumers will get a discount of Rs. 10/- per bill subject to maximum Rs. 100/- for each connection each year.

• Capturing GPF Balances of State Government Employees

  Governor is pleased to extend the last date of capturing GPF Balances of the State Government Employees including approval by Head of Office whose Accounts are maintained by the Office of Accountant General (A&E), West Bengal upto 5th March, 2020.

• Transfer of GPF Balance of Group-D Employees promoted to Group-C

  What actions are to be taken by Head of Office for transfer of GPF balance to the Office of the Accountant General, West Bengal (AGWB) of those Group-D employees who are/will be promoted/ appointed to Group C category or any category higher than Group C on or after 01.04.2018?

• Introduction of IFMS Module for GPF Account Statement

  Introduction of a facility in IFMS to access a statement showing up-to-date GPF balance for State Government Employees whose GPF Accounts are maintained by the Office of the Accountant General, West Bengal.

• Creation and Management of Workflow in an Office/ Department in HRMS

  Head of Office shall create a Nodal Officer in HRMS to create the workflow chain in his/her office if the Head of Office desires to get himself/herself relieved of the task of creating the different levels below him/her. Nodal Officer shall be a reliable senior officer.

• Online Submission of Option Form due to ROPA, 2019

  Governor is pleased to allow pay fixation of State Government employees due to ROPA, 2019 through HRMS module of iFMS for those employees having a valid HRMS ID and who will be in service as on 01.01.2020.

• Service Book Management of State Government Employees

  Online system of Service Book Management in respect of State Government employees. Custodian of service book. Role of the Custodian of Service Books. Scanning and uploading of Service Book by the custodian of Service Book.

• Clarification regarding Payment of Wages to Workers

  Whether drawal of non recurring wages of workers engaged locally and temporarily on seasonal/ one time basis should be paid through HRMS.

• Creation of “Special HRMS ID” for Users in HRMS Module

  Creation of Special HRMS ID for users in HRMS Module of IFMS who do not draw salary from HRMS Module to enable them perform various roles in HRMS like approver/ operator of sub-modules of HRMS like leave, loan, TA/DA, LTC, SAR, etc.

• Last Date for Filling/ Recording Comments in SAR, 2018-19

  SAR Nodal Officers are requested to complete the process of tagging of concerned Group-A Officers immediately and approve the chain of SAR flow in the System so that the SAR may be submitted by all Group-A Officers to their respective Reporting Officers within 30th June, 2019.

• Introduction of Schematic Bank Account Management System in IFMS

  Governor is pleased to introduce Schematic Bank Account Management System (SBMS) Module in IFMS for management of Bank Accounts operations in connection with schematic funds disbursed through those Bank Accounts for different Schemes.

• DPPG, WB will Credit Interest into GPF of Gr. D Employees

  DPPG,WB will generate the Interest Transfer Credit Bill in TR Form No. 43 within the 10th of every month for the subscriber whose Final Payment of GPF has been drawn during the preceding month on the basis of Final Payment Authority of GPF issued from DPPG.

• Administrative Approval and Financial Sanction Module in IFMS

  Henceforth, administrative approval and financial sanction to Projects shall be accorded through AAFS Module and release of funds shall also be Project-wise within the respective Heads of Accounts.

• Implementation of “Online e-Service Book” in HRMS

  All Custodians of Service Books are requested to undertake a special drive to update the Physical Service Books within 15th April, 2019 and issue the updated Duplicate Service Book to the employees.

• WBIFMS Mobile App for Employees, Pensioners and Public Users

  Governor is pleased to introduce the WBiFMS Mobile App for Users of the State Government and also for State Government Employees, Wage-Earners, Pensioners, recipient of various scholarships etc. and Public Users.

• Surrender of Unutilized Funds during F.Y. 2018-19

  This will enable Finance Department to re-allocate the surrendered funds to those departments which require the augmentation of funds for implementation of their development & welfare programmes.

• Transfer of Pension from Treasuries through IFMS

  Treasury Officer shall select the Transferee Treasury’s name in CTS Module of IFMS and generate the Last Pension Payment Certificate showing the details of pension drawn at the Transferor Treasury.

• Web-socket based Digital Signature Certificate in IFMS

  The new Web-Socket based D-Sign allows authentication of data by multiple users as well as signing of documents. It also minimizes dependency on the Internet Browser and incorporate multiple signatories on the same document.

• Introduction of Exit Management Sub-Module in HRMS

  Exit Management Sub-Module of HRMS has been developed for processing of pension papers for State Government Employees on retirement whose PPO is issued from AGWB.

• Entry of Nomination and Family Details in HRMS

  Nominations submitted through e-Services for Employee or entered in HRMS by the HOO Approver on behalf of the employee shall have to be approved by the Head of Office after proper verification.

• Introduction of Deputation Sub-Module of HRMS

  Governor is pleased to introduce the Deputation Sub-Module in Human Resource Management System (HRMS) for all State Government employees posted on different types of deputation.

• Introduction of Newly Introduced Sub-Modules of HRMS

  After successful implementation of the Pay Roll, Stakeholders, Leave, Loan and T.A./D.A. sub-modules of HRMS, Govt. has decided to further introduce 7 new sub-modules viz. Sanctioned Strength, Transfer, Pay-fixation, Non-functional Promotion, Training, Confirmation and Exit Management (Pension).

• Online GPF Module to Group D Work Charged Employees

  All Work Charged employees shall be mapped with their respective Head of Offices in the stakeholder module of HRMS within 15.06.2018.

• Approval of Opening Balance of GPF (Group D Employees)

  Extension of last date of entry and approval of Opening balance of GPF for Group D Employees in IFMS and submission of documents to DPPG WB.

• Online System of Self Appraisal Report for Group-A Officers

  The online Self Appraisal Report (SAR) for the Appraisal Year 2017-18 for all Group-A employees of the State Government shall be available for submission in HRMS from 01.06.2018 onwards.

• Control and Management of GPF (Group D Employees)

  Henceforth, Unique Id generated in the Human Resource Management System (HRMS) shall be treated as the GPF Account Number for the Group D Employees.

• Manual Refund Procedure of SGST

  Till the process of automated refund of SGST is introduced the manual procedure for refund of SGST shall be followed.

• AA&FS must be endorsed with Allotment Orders

  Reference of the G.O. under which the Administrative Approval and Financial Sanction was issued, should invariably be given in the Sanction-cum-Allotment order.

• e-Service Book in IFMS-HRMS – Draft Format

  State Government has constituted a Committee for revising the format of Service Book for the purpose of development of e-Service Book in IFMS-HRMS.

• Introduction of New TR Form No. 51

  Governor is pleased to replace the existing TR Form No. 51 with the new TR Form No. 51. Necessary amendment in West Bengal Treasury Rules will be made in due course of time.

• Discontinue Reports/ Registers at Treasuries/PAOs

  After introduction of IFMS, certain Reports/ Registers maintained in the Treasuries/ PAOs Offices have become redundant and no longer required to be maintained.

• Mandatory Use of DSC for approval in HRMS

  Head of Offices (HOO), Appointing Authorities (AA) will provide all necessary approvals or accord permissions in HRMS through his/her digital signature only.

• Access for viewing various MIS reports in IFMS

  MIS reports may be viewed/ downloaded by logging into the portal with the login ID and password by the administrator of the concerned Department.

• Submission of bill through IFMS-HRMS Module

  Submission of claims relating to Loan, TA/DA may be made without being processed through the Loan and TA/DA sub-modules of HRMS till 30.06.2017.

• Stakeholder, Leave, Loan and TA or DA sub-modules of HRMS

  Human Resources Management System (HRMS) of IFMS – Introduction of Stakeholders, Leave, Loan and T.A./ D.A sub-modules of HRMS in all offices of Government of west Bengal.

“Online Payment Module” mandated from 01.10.2016

Access of MIS Dashboard and Reports of IFMS to FA

Introduction of “e-Services for Employees” (ESE)

Landline/ Broadband Telephone Bills through IFMS

On-line Reappropriation System through e-Bantan for 2016-17

Bonus, Festival Advance, Interim Relief in HRMS

Payment of Electricity Bills (CESC) using IFMS

e-Services for Employees (ESE) – Register Mobile No. for OTP

Payment of Salary to Staff of Colleges through e-Pradan

Payment of Electricity Bills (WBSEDCL/NTESCL) using IFMS

Mandatory Pay Bill Submission through HRMS from Feb, 2016

Use of Official e-Mail ID by Drawing and Disbursing Officers

Implementation of Pay Roll Processing Sub-module of HRMS-IFMS

Modified Format of Inspection Report on Working of Treasury

t/ Release Plan Fund upto 100% of Budget Provision

Administrative Departments/ Controlling Authorities are authorized to allot/ release Plan fund upto 100% of Budget Provision under Core Plan except under 33-Subsidies, 55-Loans and Advances, 54-Investment.

Introduction of Online Payment Out of PL, LF, PF Accounts

State Government has decided to introduce the online Application for payment out of Local Fund, Personal Ledger, and Provident Fund Deposit accounts etc. in order to bring uniformity in the payment system under IFMS.

Guidelines for DDO regarding Implementation of HRMS Module

The DDO shall enter into the Human Resource Management System (HRMS) module by using the same user ID & Password which he has used for all other modules of IFMS like e-Billing and e-Pradan.

Re-Appropriation from One Detailed Head to Another, 2015-16

Online re-appropriation system through e-bantan has been introduced w.e.f. 01.08.2015. In continuation, the re-appropriations, admissible from detailed head to detailed head are shown.

Inclusion of some more TR Forms under e-Billing module of IFMS

It is expected that the DDO’s will prefer preparation of the bills in electronic format for the claims to be submitted in the TR forms and acquaint themselves with the e-Billing.

Digitization of T.R. Form Nos. 7A, 12A, 24, 50, 68B

E-billing committee constituted by the state Government to examine and review the existing TR forms to make them amenable to digitization in order to facilitate their incorporation in e-pradan and e-billing modules of IFMS.

Introduction of Online Re-appropriation System through e-Bantan

To decentralize the power of re-appropriation from the Finance Department to the concerned Administrative Department by introducing On-line Re-appropriation System through e-bantan

Drawal of Bills for WBA&AS Officers on Deputation

Questions have been raised regarding – How the GPF, LTC etc. of the Officers of West Bengal Audit and Accounts Service, posted on deputation, shall be paid through e-Pradan.

Implementation of e-Billing module of IFMS

DDOs using DSC can prepare the bills by just filling up the relevant fields in the TR bill forms and submit them electronically to Pay & Accounts Office/ Treasury through e-Billing module.

Exempted Category of Bill from the purview of e-Pradan

Inter-state Government payment, Payment to any organisation/undertaking/office of Government of India, Funeral expenses, Electricity bills, Telephone bills, Municipal tax, Payment to post office towards cost of postage stamp etc.

Deposit of Building and Other Construction Cess recovered

How the Building and other construction cess recovered under West Bengal Building and other Construction workers welfare Cess Act, 1996 from the contractors’ bills will be deposited under e-Pradan?

One Time Password (OTP) for Non-DSC Holder DDO in e-Pradan

DDO will receive an OTP on his/ her registered mobile number each and every time he logs in to the system with his login ID and password to submit Bills to the Treasury/PAO.

Exempted category for Drawal of Bills under e-Pradan module

Drawal of tiffin charges/conveyance charges under 13-OE or 50-other charges; and, Drawal of claim of travelling allowances initially met out of permanent advance by the DDO.

e-Pradan implementation for COSA bills for all DDOs

Upload the COSA salary files (for each bill two files like bill summary file and other is personal detail file) for the month of April, 2015. After uploading successfully a Reference no. will be generated.

IFMS

IFMS-2